PaintQuote Pro

Quotation details

Draft

Quote number

Quote date

Valid until

Quote setup

Creation method

Quotation format

Rates, products and quotation defaults are managed in Setup. Existing quotations keep the settings they were created with.

Client information

Client name

Client phone

Client email

Job address

Proposed start

Estimated completion

Job notes

Rooms and measured scope

0 m²

Measure each paintable surface. Preparation is attached to the specific surface using real quantities rather than a percentage of the entire job.

Paint products and purchasing

0.0 L required

Objects select products by name. Required litres are calculated from measured area × coats ÷ coverage. Automatic tins rounds up to the next whole tin.

Job-wide labour and direct costs

Setup and loading hours

Final cleanup hours

Travel hours

Travel kilometres

Rollers, tape and sundries ($)

Waste disposal ($)

Parking / access costs ($)

Equipment hire ($)

Other costs and charges

Enter the amount you expect to pay and the amount charged to the customer. Use this for subcontractors, repairs, special access or non-painting work.

Deposit

Deposit type

Deposit value

Calculated deposit

Balance remaining

Customer quotation preview

Inclusions / assumptions

Exclusions

Terms shown on the quotation

Quote workflow

Current status

Keep the quotation as Draft while preparing it. Sending or sharing it can mark it as Given to client.

Send, invoice and record

Sharing or emailing sends a text summary of the quotation. For a formatted copy, use Print / PDF and attach the saved file, or share directly from the print screen on your phone.

Invoice

Invoice number

Invoice date

Due date

Amount already paid ($)

Invoice status

Invoice description override

Invoice detail level

Enter any deposit received in "Amount already paid" so the invoice shows the correct balance due.

Pricing — internal

Labour charge rate ($/hr)

Materials markup (%)

Overhead allowance (%)

Contingency (%)

Minimum charge ex GST ($)

Discount / reduction ($)

GST (%)

Quote adjustment (+/− $)

Apply GST to this quotation

Internal costing and quote breakdown

0% margin

Business profiles

A profile stores business details, rates, pricing defaults and default paint products — for example separate domestic and commercial setups. Applying a profile changes the setup used for new quotations; existing quotations are not altered.

Room data architecture: versioned and definition-driven. New object types, preparation items and AI fields can be added later without rebuilding existing quotes.

Saved profiles

Business details and advanced rates

Business name

ABN

Phone

Business address

Payment instructions / bank details

Internal labour cost ($/hr)

Vehicle cost ($/km)

Default quote validity (days)

Default invoice terms (days)

Application rates — square metres per hour per coat

Preparation rates

These rates are assumptions. Replace them with your measured production rates before relying on the output commercially.

Backup and data management

Quotations are stored only in this browser. Export a backup before changing computer, clearing browser data or relying on the records commercially.